From student applications and room allotment to fees, leave approvals, gate records, mess and maintenance — coordinate residential-life operations for colleges, universities, residential schools and coaching institutes from one connected, auditable system.
Features described are based on verified capabilities. Exact availability depends on selected subscription tier.
Real-time view of education and training workflows and records
412
9
14
Available
Weekly activity across the connected workflow
Block B / Room 204 / Bed 2
Outpass OP-1123
Maintenance Ticket #58
Operational Context
Residential institutions running student hostels often track admissions, bed allotment, fees, leave/outpass approvals, gate entries, mess participation and maintenance across paper registers, spreadsheets and WhatsApp groups. This makes it hard to know which student is assigned to which bed, whether a leave request has the correct guardian or warden approval, and which fees or maintenance tickets remain unresolved — while guardians are left without transparent, authorised visibility into their ward's status.
Step-by-Step Flow
A predictable workflow designed to keep every step organized from initial intake to final completion.
Share facilities, room types, fees and eligibility on an OryCMS-hosted landing page and capture enquiries with a source field.
Move enquiries through a configurable pipeline — documents pending, under review, waitlisted, offer issued — against real vacancy.
Assign a bed under institution policy rules with conflict checks that prevent two residents sharing an overlapping assignment.
Track hostel, mess and deposit fee heads, and route leave/outpass requests through warden and guardian approval steps.
Verify passes at the gate, log mess attendance, and manage maintenance tickets with an SLA and audit trail.
Run the checkout checklist — asset inspection, dues, mess balance and deposit refund — before closing portal access.
Verified Modules
Every feature is verified before publication. Review the supported capabilities across fleet, booking, customers, payments, and inspections.
OryCMS admissions landing page
VerifiedFacilities, room types, fees, FAQs and an enquiry form in every plan.
Modern UI theme library
VerifiedChoose from 40 modern UI themes on Basic, 70 on Pro, and the full 100-theme library on Growth; Enterprise plans get a fully bespoke design.
Lead pipeline
VerifiedNew → Contacted → Application started → Documents pending → Under review → Offer/Waitlist → Accepted/Rejected.
Configurable document checklist
VerifiedSecure upload links with staff verification and correction requests.
Vacancy-aware offers
VerifiedStaff cannot issue an offer against an unavailable bed.
Software Walkthrough
Explore authentic previews of the primary operational views: Overview Dashboard, Bookings, Fleet, Customers, Payments, and Reports.
See occupancy, pending outpasses, overdue fees and open maintenance tickets in one exception-first dashboard.
Active Rentals
24
8 due for return todayAvailable Fleet
16
Ready for bookingIn Service / Repair
2
Expected back tomorrowToday's Revenue
₹14,800
12 bookings completedToday's Schedule & Handover Queue
Auto-syncedTarget Audience
Confirmed business models and operations that this software is purpose-built to support.
Stricter guardian approval and night roll-call workflows for 100–1,000 beds.
One campus hostel or several hostel blocks needing centralised administration.
Warden-managed accommodation with formal leave and guardian approval processes.
Institutions needing SSO, ERP integration and centralised multi-campus reporting.
Operational Value
Specific operational outcomes described in practical business terms without speculative percentage savings.
Every student, bed, fee, leave request, gate entry and guardian update lives in one auditable system.
Guardians see authorised statuses and approvals only — not invasive location tracking.
Conflict-safe bed assignment and policy-based approval routing reduce manual mistakes.
Pending outpasses, overdue fees and open tickets surface first so nothing is missed.
Mobile web and QR workflows provide an adoption path before any RFID or biometric investment.
Connected Systems
Only confirmed and supported integrations are listed below. External third-party messaging and payment gateway fees are documented transparently.
Sends admission status, fee reminders, outpass decisions and mess/maintenance updates.
Generates payment links for hostel and mess fees with verified webhook confirmation.
Powers the policy FAQ assistant, notice drafting and operations summaries from institution-approved data.
Powers the branded admissions landing page and, on Pro and above, a multi-page hostel website.
Reconciles student and fee records with the institution's student-information system or accounting ERP.
Trust & Data Protection
Residential-life records include minors and sensitive personal data. Here is exactly how that information is collected, stored and protected.
Guards, wardens, mess staff and finance each see only the fields their role requires, with MFA for privileged roles.
Guardian accounts access a student's record only after an institution-authorised linking process.
No default collection of Aadhaar numbers or biometric data; only lawful, purpose-limited information is requested.
Room changes, pass approvals, gate overrides, payment edits and refunds are recorded in an append-only audit log.
Transparent Pricing
Proposed launch pricing, to be validated with real institutions — not a final, locked price. WhatsApp, SMS, payment-gateway and hardware/integration charges are billed separately.
Small student hostel, coaching hostel or early-stage residential institute
Billed monthly + GST. Cancel anytime.
Included Modules:
Support: Standard email support
Setup fee: ₹0 — self-serve spreadsheet onboarding
Trial: Free demo with sample data
Upgrade policy: Upgrade to Pro or Growth anytime with pro-rata adjustment
Growing school/college hostel with parent approvals, mess workflows and a resident portal
Billed monthly + GST. Cancel anytime.
Included Modules:
Support: Priority support with published response targets
Setup fee: Guided onboarding included on annual plan; ₹1,999 one-time on monthly
Trial: Guided trial with setup assistance
Upgrade policy: Upgrade anytime; cancel renewal before the next billing period
Larger institutions requiring centralised reporting, advanced roles and automation
Billed monthly + GST. Cancel anytime.
Included Modules:
Support: Documented business-hours SLA
Setup fee: Quoted based on campus and migration scope
Trial: Tailored sandbox demo using your own data
Upgrade policy: Annual contract option available
Universities, large education groups and government/institutional procurement
Tailored limits & terms for your team
Included Modules:
Support: Dedicated account manager with negotiated SLA
Setup fee: Custom annual quote after discovery
Trial: Discovery workshop and scoped proposal
Upgrade policy: Annual enterprise agreement with dedicated renewal terms
Book a DemoImplementation Roadmap
Realistic setup timeline to get your team taking bookings with guided configuration and data import.
Review your admission, allotment, leave/approval and gate processes with our team.
Select Basic, Pro, Growth or a scoped Enterprise plan based on resident capacity and campus count.
Share your hostel/block/room/bed hierarchy and student/guardian records using the onboarding template.
Set fee heads, approval routing rules, document checklists and your OryCMS admissions landing page.
Walk through allotment, approval, gate verification and clearance workflows with staff before launch.
Transparency & Trust
Essential technical prerequisites, device requirements, data policies, and documented boundaries to prevent mismatched expectations.
Each plan defines resident capacity, hostel and campus limits (for example 100 residents on Basic, 500 on Pro, 1,500 on Growth). These are proposed limits for launch and may be revised after pilot validation.
QR/code-based gate verification and roll call record events and exceptions; the system does not guarantee a student's real-time physical location or prevent every unauthorised exit.
Biometric/RFID/turnstile integration and custom Android/iOS apps are quoted as separate Custom/Enterprise projects, not bundled into Basic, Pro or Growth.
Provider messaging and payment-gateway processing fees are billed separately and are not part of the subscription price.
No default Aadhaar or biometric collection. Guardian linkage, permissions, notices and retention for child residents should be reviewed with legal counsel against the DPDP Rules, 2025.
Answers & Clarifications
That product is for private accommodation operators focused on occupancy, tenants, rent and deposits. This product is for institution-run residential life, with student onboarding, guardian approvals, roll call, mess plans and institutional reporting.
No. The initial workflow uses mobile web and QR-based verification. Biometric, RFID or turnstile hardware can be added later as a scoped integration.
No. Guardian accounts only see authorised statuses, dues and approvals after a verified account-linking process — never another resident's details or full documents.
OryAI answers from institution-approved policy documents, drafts notices for staff review, and summarises occupancy, fees and tickets. It never approves leave, discipline, refunds or sends outbound notices without human approval.
Institution ERP/SIS integration is available on the Enterprise plan, scoped based on the vendor API and data quality.
The listed Basic, Pro and Growth prices are proposed launch prices intended for testing and may be revised after pilot validation with real institutions.
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Next Steps
Tell us about your institution type, resident count and current approval process. We'll help you evaluate whether OrynticLabs Hostel Management OS is the right fit.
Have questions first? Fill in the form or call our team for an informal workflow assessment.
Select an upcoming business day to schedule a 30-minute tailored walkthrough over Jitsi Video.
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